Built for Gyms & Fitness Centers

Gym Memberships, Fee Dues & Attendance Made Effortless

Ditch paper registers at your gym reception. Track member admissions, monthly/quarterly/annual subscription renewal dates, automated WhatsApp fee due reminders, and trainer salary payouts on mobile or computer.

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BROWSER VERSION
Web Portal
Automated Expiry Alerts  •  Member Passbooks  •  Free 7-Day Business Trial

Paper Reception Desk vs Gym Khata

How gym owners recover up to 30% lost revenue from uncollected membership fees.

Old Reception Diary
  • Members working out for weeks after their plan expired without paying
  • Awkward verbal confrontations at the door asking members for fees
  • No automated reminder system before membership renewal dates
  • Trainers and receptionists arguing over personal training commissions
Gym Khata by Smart Bahi Khata
  • Automated WhatsApp fee renewal reminders sent 3 days before expiry
  • Instant membership fee receipt with QR code sent to member's phone
  • Real-time expired membership list shown directly at the reception counter
  • Track personal trainer (PT) commissions and supplement sales ledger

Complete Gym & Fitness Center Management

Designed for independent gyms, fitness studios, yoga clubs, and crossfit boxes.

Member Profile & Admission

Register members with photo, mobile, emergency contact, health details, joining date, and membership package.

Custom Plans & Packages

Set up monthly, 3-month, 6-month, or 1-year plans with custom admission fees, personal training add-ons, and discounts.

Automated WhatsApp Renewal Alerts

Send automated renewal reminders on WhatsApp with invoice details and UPI link before the membership lapses.

Expired & Due Members Filter

Get a live dashboard list of members whose plans have expired so your front desk can collect renewals before entry.

Supplement & Locker Sales

Maintain separate ledger records for whey protein, energy drinks, gym merchandise, and monthly locker rentals.

Trainer Payouts & Expenses

Track gym rent, electricity bills, machine maintenance, trainer salaries, and personal training commission accounts.

Gym Management FAQs

Can my reception staff use the app on the reception tablet or desktop?
Yes, your reception desk can use Smart Bahi Khata via web.smartbahikhata.com on any computer or tablet, while you monitor collections live on your mobile phone.
Can I send digital payment receipts to gym members?
Yes, the moment a member pays their monthly or annual fee, an official digital receipt with membership validity dates is sent to their WhatsApp.
Can I freeze or pause a member's package if they travel?
Yes, you can adjust plan dates and add extra days to accommodate member travel, illness, or medical leaves with full transparency.

Modernize Your Gym Front Desk Today

Never let an expired membership slip through the door again. Automate renewals with Smart Bahi Khata.

GET IT ON
Google Play
Download on the
App Store